Actually, I get way more done in a week than this limit, but with this setting, it feels like a success after going through the tasks in the “commit” column. For me, after trying out different settings, it seemed to work when I set a low limit on the number of items in the “commit” column. And here comes the trick: you can limit the number of items per column. Once you are done with the task, you will put the task in the “done” column. Then, you will focus on one task and one task only and move this task from the list of committed tasks to the “in progress” column. First, you commit to a set of tasks on a weekly basis (notice that you can experiment with the duration of one sprint) and put them in a “commit” column. With Kanban, all your tasks will go through several columns. This can be done in a Kanban board and Trello is one tool in which a Kanban board can be implemented. What I was looking for, was a way to limit the number of tasks. Limiting The Tasks with Kanban My Kanban board in Trello. Besides that, it felt like a failure every time, since I could not keep up with the task list. I tried to implement weekly sessions in which I would clean the enormous task list and tried to organize it into projects, but not of these methods worked for me. This lead to decision fatigue: it was getting harder and harder for me to select which task to work on next since the number of tasks was growing and growing. Things went fine in the beginning, but after a while, the tasks accumulated quickly and I got overwhelmed with the things that needed to be done. Just one place to capture all your tasks. One of the first lessons that I learned was that I will constantly think of tasks when I don’t write them down. Capturing All Tasks and Why It Was Unhealthy I started with Trello (an app with boards and lists of task), switched over to Todoist (a todo list app) and finally selected one of them as a clear winner. Since that time, I read and experimented a lot on Time Management. I learned this the hard way while I was writing my Master’s Thesis. I know that planning my own project and executing on the planning is a bottleneck for me. After using both tools for over a year, I finally selected one of the tools for my own workflow and I will show you the reasons why I switched from Todoist to Trello. In this blog post, you will find a comparison of the planning tools Trello and Todoist. 4 min read Photo by Glenn Carstens-Peters / Unsplash.
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